Call Sheets

One call sheet is made for each day of production, with a copy being given to every member of the crew.
They are developed from the production schedule, adding more detail to each day specifically. This is especially important when filming is happening at different locations as they set out the logistics for the day.
They should include all of the following information:

Location details - address, map, satnav co-ordinates for transport to the location.

Crew details - who is involved, their contact details, roles on the day, times needed.

Health and safety notes - any issues that the various personnel need to be aware of, such as weather. Specialist clothing requirements, or location issues such as water hazards, closure of roads and so on.

Transport schedule - who needs to be transported, where and when, and how this will happen.

Filming schedule - what scenes/tasks will occur at what time, including set-up times and refreshment breaks for the crew.

Equipment - what is needed and where it is being sourced from.

Facilities - especially important when working at outdoor locations where refreshments and toilets will be required.

Contingencies - what will happen if there are issues with equipment or the weather that delay the production.

Timings - the times at which things will happen.

Evaluation:
Call sheets are useful for the communication and organisation of important information to and for the entire production team - every crew member has a copy and it's always up-to-date each day.

They organise everyone's tasks and timings for the given day.

They help to avoid inefficiency and maximise productivity.

They will likely be sent out in advance, so everyone can be prepared for the upcoming days' events.

Their downsides involve the inability for them to reflect changes which happen during the day's work itself (unforeseen circumstances beyond the scope of contingency plans), unless it's a live electronic version. The sheets do include contact details, however, so anyone involved in the production is able to be contacted for advice on what to do.

They are supported by other documents such as the production schedule, from which they are developed. They should also be consistent with asset logs, location information and risk assessments.

Knight-Higgs Shoes Call Sheet: